Create professional quotes, send them for online client approval, and convert accepted quotes to invoices in one click — no re-entering data, no delays between approval and billing, no risk of errors between the two.
Quotes in Mutual Africa Pay are connected to the rest of your financial system — accepted quotes become invoices instantly, and all quote data flows forward without duplication.
Create branded quotes with line items, quantities, unit prices, and descriptions. Your business details and the client's details are pre-populated from their profile. Quotes look professional without requiring any design or formatting work — ready to send the moment they are completed.
Send quotes directly to clients by email from within Mutual Africa Pay — with a review link included. Clients can view the full quote on any device without downloading anything or logging into a portal.
Clients review the quote and approve or decline online with a single click. Approval is recorded with a timestamp in Mutual Africa Pay — creating a clear acceptance record before work begins. No chasing email replies, no ambiguous verbal approvals.
Accepted quotes convert to invoices in one click — all line items, pricing, client details, and currency carried across automatically. No re-entering data, no risk of discrepancies between what was quoted and what is billed.
Set expiry dates on quotes — ensuring that pricing remains valid for a defined period and that clients are motivated to accept within the quoted timeframe. Expired quotes are flagged automatically and can be revised and reissued.
Quote clients in their preferred currency — ZAR, USD, GBP, EUR, KES, NGN, and more. Currency is applied from the client profile automatically. Accepted quotes convert to invoices in the same currency — consistency maintained throughout the client engagement.
Quotes in Mutual Africa Pay are the start of a connected billing process — accepted quotes flow directly into invoices without any re-entry, and both are recorded against the client's financial history automatically.
Add line items, pricing, and any notes. Client details and currency are pre-populated. The quote is formatted professionally and ready to send immediately.
Send the quote to the client by email from within Mutual Africa Pay. The client receives a review link — they can view, approve, or decline the quote on any device without logging in.
The client clicks to approve. Approval is recorded with a timestamp in Mutual Africa Pay — creating a clear, documented acceptance of the quoted scope and price before any work begins.
Click to convert the accepted quote to an invoice. All data carries across automatically — line items, pricing, client details, currency. The invoice is ready to send immediately, with no re-entry required.
Professional quoting is essential for winning business and ensuring clients understand what they are paying for before work begins.
A building contractor previously quoted jobs verbally or by email — leading to disputes about agreed scope and price once work began. Using Mutual Africa Pay's quoting, every job starts with a formal quote that the client approves online. The acceptance record eliminates scope disputes, and accepted quotes convert to progress invoices in one click — reducing billing administration significantly.
A management consultancy prepares quotes for each new engagement — defining scope, deliverables, and fees clearly before work begins. When clients approve online, the consulting team converts the quote to a deposit invoice immediately. The entire process from approval to invoice in the client's inbox takes under a minute — compared to the previous process of manually creating an invoice from an approved proposal.
A plumbing contractor generates quotes on-site using the Mutual Africa Pay mobile app after assessing the job. The client receives the quote on their phone immediately and can approve online while the contractor is still there. Approval and deposit invoice happen at the point of sale — dramatically improving conversion rates compared to follow-up quotes sent later by email.
A creative agency sends formal quotes for every new project scope — defining deliverables, timelines, and pricing clearly. Clients approve online, creating a clear record of what was agreed before creative work begins. When projects complete, the approved quote is referenced against the final invoice — ensuring billing exactly matches what was approved, with no client disputes about pricing.
Professional quoting is a competitive differentiator in African markets where many businesses still rely on informal verbal quotes or poorly formatted email estimates. Mutual Africa Pay's quoting tools give businesses of any size the ability to present proposals professionally — improving conversion rates and reducing disputes.
Quotes and estimates are included in every Mutual Africa Pay plan including the free Solopreneur plan. Start sending professional quotes today.
