Real-time stock tracking with low-stock alerts, movement history, and automatic updates when sales are made through POS or invoicing. Inventory management connected directly to your sales, purchasing, and financial records in Mutual Africa Pay.
Inventory management in Mutual Africa Pay keeps stock levels current automatically — updating in real time as sales happen, purchase orders arrive, and stock adjustments are made.
Every sale made through POS or invoicing immediately reduces the relevant stock levels. Every purchase order received immediately increases them. Stock levels are always current — reflecting actual inventory position without manual stock counts or delayed updates.
Set minimum stock levels for each product. Mutual Africa Pay alerts you automatically when stock falls below the threshold — giving you time to reorder before stock runs out, not after you have already missed a sale.
See a complete record of every stock movement — sales, purchases, adjustments, and transfers. Understand where your stock is going, when, and in what quantities. Useful for identifying patterns, managing seasonal stock, and investigating discrepancies.
Every sale through the Mutual Africa Pay point of sale system reduces stock levels in real time — no separate stock system to update, no end-of-day manual reconciliation between sales and stock records. POS and inventory are always aligned.
Manage stock across multiple locations — warehouses, stores, and distribution points. Each location has its own stock levels, movement history, and low-stock thresholds. Transfer stock between locations with full movement records maintained.
View the current value of your stock at any time — calculated at cost price or selling price. Stock valuation flows into your balance sheet as a current asset automatically — no manual stock valuation calculations required at month-end or year-end.
Inventory in Mutual Africa Pay updates automatically at every point in the product lifecycle — from purchase order receipt through to sale. No manual stock management required between these events.
Create product records with SKU, description, cost price, selling price, and minimum stock level. Products are immediately available in POS, invoicing, and purchase orders.
When a purchase order is confirmed as received, the relevant product quantities are added to stock immediately — with the purchase cost recorded and the stock value on the balance sheet updated.
Every sale via POS or invoice immediately reduces the relevant product quantities. Stock levels are always current — reflecting what is actually available for sale at any moment.
When stock falls below the minimum threshold, Mutual Africa Pay alerts you immediately — giving you time to reorder before the product is out of stock and sales opportunities are missed.
From retail shops to wholesale distributors and manufacturers — accurate inventory management is critical to operational efficiency and profitability.
A retail business with two locations tracks 500 product SKUs in Mutual Africa Pay. Real-time stock levels across both stores are visible in a single dashboard. Low-stock alerts trigger automatically when any SKU approaches the reorder threshold — enabling the buyer to place purchase orders before stockouts occur, reducing lost sales and customer disappointment.
A wholesale food distributor manages a large product range with high daily movement volumes. Mutual Africa Pay tracks every inbound delivery and outbound order in real time — stock levels always reflecting the actual warehouse position. Monthly stock valuations are generated automatically for accounting purposes without any manual stock-take calculation.
A small manufacturer tracks both raw material stock and finished goods inventory in Mutual Africa Pay. Raw materials reduce when production runs are recorded. Finished goods increase when production is completed and reduce when products are sold. The full stock picture — materials and products — is visible at any time, with values flowing automatically into the balance sheet.
An e-commerce retailer integrates Mutual Africa Pay's inventory with their online store via the e-commerce connector. Every online sale reduces stock levels in Mutual Africa Pay immediately — preventing overselling and ensuring the website's available stock always reflects actual warehouse inventory. Low-stock alerts trigger reorder actions before products show as unavailable to customers.
African businesses managing physical stock face particular challenges — supply chain variability, import lead times, currency fluctuations in the cost of imported goods, and the need to manage stock across multiple physical locations. Mutual Africa Pay's inventory management is built for these realities.
Inventory management is included in Mutual Africa Pay's Summit plan and above. Connect your stock to sales, purchasing, and financial records in one system.
